Job Description

Job Description

Job Description

Are you a natural leader who thrives on keeping things running smoothly while supporting architectural Studio leadership and firm-wide initiatives? If so, we’re looking for you - a Studio Administrator to provide high-level administrative and project support, mentor administrative staff, and help drive efficiency and consistency across the Firm.
We offer a robust bonus plan and flexible hours, including options to work from home and alternating Fridays off; health, dental, and vision benefits; competitive paid time off, and 401(k) with employer match. 
As a Studio Administrator, you will…

• Direct, mentor, and oversee administrative staff performing project coordination tasks for architects within the Studio, improving workflows and supporting Studio leadership.
• Oversee administrative staff performance and professional development in collaboration with Studio Leadership and HR.
• Analyze Studio administrative methods to improve processes, identify cost-saving opportunities, and develop training materials.
• Manage adherence to Studio and Firm-wide administrative standards, ensuring consistent communication and compliance.
• Develop, review, and maintain Studio resources such as reports, forms, and checklists.
• Coordinate administrative staff development and conduct onboarding/training for new Studio and Market employees.
• Act as a subject matter expert on project management software (Newforma) and advanced Microsoft Office tools.
• Assist with Studio administrative budget preparation and coordinate with HR, Finance, IT, and BD on initiatives.
• Provide administrative support for other studios/offices as needed, managing services such as supplies, mail, and files.

• Bachelor’s degree or equivalent plus relevant office experience, or High School Diploma with at least 7 years of executive administrative experience in a professional services environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Proficiency with Newforma.
• Experience in professional services or A/E/C environments.

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